Office Hours: Monday to Friday 9.00 - 17.00
Head Office: Bridge Street, Kington, HR5 3DJ FreePhone 0800 011 2031 Email:
Free Phone 0800 011 2031
TERMS AND CONDITIONS OF MEMBERSHIP OF THE DATA PROTECTION OFFICERS ASSOCIATION Members are expected to comply with all applicable laws and regulations for Data Protection for the UK. 1.0 MEMBERSHIP RIGHTS AND OBLIGATIONS Generally. Member agrees to pay the annual fees established for its Membership Class, as may be amended from time to time in accordance with the Bylaws. Dues are yearly and payment is required upon signing (to activate membership) and upon renewal (on the anniversary of membership activation). Compliance with Policies. Member agrees to abide by, and shall have all applicable rights and obligations as set forth in, the Bylaws, DPOA Intellectual Property Rights Policy (the "IPR Policy"), the Privacy Policy, and any and all additional policies and procedures adopted by DPOA, as any of these may be amended from time to time, all of which are hereby incorporated by reference (the "DPOA P&Ps"). Suspension and Termination. The Data Protection Offciers Association (DPOA) Board, at its election, may terminate membership upon bankruptcy or withdrawal from or cessation of business by Member. DPOA shall also have the right to (i) suspend participation of Member if it fails to pay its annual fees on time, or (ii) suspend or cancel participation of Member if it violates any of the DPOA P&Ps or engages in conduct seriously prejudicial to the purposes and interests of DPOA and fails to correct that breach within thirty (30) days of notice from DPOA or the DPOA staff. No refunds of Membership fees or other payments will be given. Suspension and termination are subject to DPOA Bylaw 2.13. 2.0 GENERAL Authority to Execute Agreement. The person entering into this Agreement on behalf of Member hereby represents, warrants and covenants to DPOA that (a) it has the authority to enter into this Agreement and to perform its obligations hereunder; (b) the execution and performance of this Agreement does not and will not violate any agreement to which Member is a party or by which it is otherwise bound; and (c) when executed and delivered, this Agreement will constitute a legal, valid and binding obligation of Member, enforceable in accordance with its terms. No Other Licenses. By executing this Agreement, Member neither grants nor receives, by implication, estoppel, or otherwise, any rights under any copyright, patents or other intellectual property rights of DPOA or another member, except as expressly provided in the DPOA P&Ps (e.g., DPOA's right to disclose and publicize the Member's membership in DPOA, unless requested otherwise in writing by the Member). No Warranty. EACH PARTY ACKNOWLEDGES THAT, EXCEPT AS OTHERWISE AGREED IN WRITING, ALL SERVICES AND INFORMATION PROVIDED TO OR BY DPOA UNDER THIS AGREEMENT IS PROVIDED "AS IS" WITH NO WARRANTIES OR CONDITIONS WHATSOEVER, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, AND DPOA AND MEMBER EACH EXPRESSLY DISCLAIM ANY WARRANTY OF MERCHANTABILITY, NONINFRINGEMENT, OR FITNESS FOR ANY PARTICULAR PURPOSE WITH RESPECT TO SUCH SERVICES AND INFORMATION. Limitation of Liability. IN NO EVENT WILL EITHER DPOA OR MEMBER BE LIABLE TO EACH OTHER OR TO ANY OTHER MEMBER OR THIRD PARTY UNDER THIS AGREEMENT FOR THE COST OF PROCURING SUBSTITUTE GOODS OR SERVICES, LOST PROFITS, LOST REVENUE, LOST SALES, LOSS OF USE, LOSS OF DATA OR ANY INCIDENTAL, CONSEQUENTIAL, DIRECT, INDIRECT, PUNITIVE, OR SPECIAL DAMAGES, WHETHER OR NOT SUCH PARTY HAD ADVANCE NOTICE OF THE POSSIBILITY OF SUCH LOSSES OR DAMAGES. EXCEPT FOR MEMBER'S DUES COMMITMENT, OR IN CASES OF WILLFUL MISCONDUCT OR GROSS NEGLIGENCE, OR WHERE REQUIRED BY APPLICABLE LAW, OR AS OTHERWISE AGREED IN WRITING, THE AGGREGATE LIABILITY OF DPOA TO MEMBER AND TO OTHER PARTIES, AND OF MEMBER TO DPOA, TO OTHER DPOA MEMBERS OR TO OTHER PARTIES, SHALL NOT EXCEED THE PAST 12 MONTHS' MEMBERSHIP FEES PAID BY THE MEMBER TO DPOA. Governing Law. This Agreement shall be construed and controlled by the laws of the Commonwealth of Massachusetts without reference to conflict of laws principles. If any claim or dispute between the parties is not resolved by good faith negotiations, any suits or proceedings pursued by either party shall be brought in the Federal or state courts located in Massachusetts, to whose jurisdiction each party hereby submits. Complete Agreement; No Waiver. This Agreement, including all attachments, sets forth the entire understanding of DPOA and Member and supersedes all prior agreements and understandings relating hereto, unless otherwise stated in this Agreement. The waiver of any breach or default will not constitute a waiver of any other right hereunder or any subsequent breach or default. Cancellation of membership: We require 30 days written notice to cancel membership of the DPOA. Unless otherwise requested the yearly membership fee will be taken and another full twelve montha of membership will be granted. Apart from this there are no refunds or cancellation given after the booking process is complete. Amendment. All amendments to this Agreement or to any DPOA P&Ps shall be effective upon their stated effective date. Member shall be given at least thirty (30) days prior written notice of the effective date of an amendment to this Agreement, including as a result of any changes to the DPOA Bylaws or DPOA P&Ps, which is adopted in accordance with the Bylaws and that directly and materially affects adversely any of the rights or obligations applicable to Member hereunder (each of the foregoing, an "Amendment"). If Member does not agree to any such Amendment to this Agreement that was approved in accordance with the Bylaws, then Member shall provide written notice to DPOA of such disagreement prior to the end of the 30-day notice period. If the parties are not able to reach a mutually acceptable accommodation (for example, the parties agree to a phase-in of the Amendment, DPOA determines to withdraw, suspend or modify the Amendment, or DPOA grants Member a waiver or variance), this Agreement and Member's membership in DPOA shall terminate automatically upon expiration of the 30-day notice period, unless Member elects to withdraw by written notice on an earlier date. Amendments shall be prospective only unless otherwise agreed to by the Member and DPOA. No termination or withdrawal pursuant to this paragraph will entitle Member to a refund of Membership dues or other fees, all of which are nonrefundable. No Rule of Strict Construction. Regardless of which party may have drafted this Agreement, no rule of strict construction shall be applied against either party. If any provision of this Agreement is determined by a court to be unenforceable, the parties shall deem the provision to be modified to the extent necessary to allow it to be enforced to the extent permitted by law, or if it cannot be modified, the provision will be severed and deleted from this Agreement, and the remainder of this Agreement will continue in effect. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but collectively shall constitute one and the same instrument. Compliance with Laws. Anything contained in this Agreement to the contrary notwithstanding, the obligations of DPOA and Member shall be subject to all laws, present and future, of any government having jurisdiction over DPOA and Member including, without limitation, all export and re-export laws and regulations. It is the intention of DPOA and Member that this Agreement and all referenced documents shall comply with all applicable laws and regulations. Headings. DPOA and Member acknowledge that the headings to the sections hereof are for reference purposes only and shall not be used in the interpretation of this Agreement. Assignment. Member may not assign its rights or obligations under this Agreement without the prior written consent of DPOA or as otherwise set forth in the Bylaws. For purposes of this Agreement, an assignment shall be deemed to include a transfer or sale of all or substantially all of the business of Member, or a merger, consolidation or other transaction that results in a change in control of Member. Force Majeure. Neither DPOA nor Member shall be liable hereunder by reason of any failure or delay in the performance of its obligations hereunder on account of strikes, shortages, riots, insurrection, fires, flood, storm, explosions, acts of God, war, governmental action, labor conditions, earthquakes or any other cause which is beyond the reasonable control of such party. Logos and Names. You grant DPOA the right to use your organization's name and logo on the DPOA website and on related marketing materials, solely to indicate your membership in DPOA. As long as you remain a member in good standing, you may use DPOA's name and logo, in the format and with the notices provided or requested by DPOA, solely to indicate your membership in DPOA.